Terms and Conditions

Admissions

Students must be at least 16 years old.
An application form must be completed.
An up to date passport must be provided.
All students must complete an accurate medical form and inform Yorkshire College of any physical or mental issues that may affect their learning.
Students must update Yorkshire College with respect to any changes to visa status, arrival times or other information that may affect the expected start date.
It is the responsibility of the student to apply for the correct visa and submit the correct documents. Yorkshire College cannot be responsible for any visa refusal.
Students must agree to abide by policies of the school.

Payments

The tuition fee for your course will be as stated in the invoice you received from Yorkshire College.
Payments should always be made in advance. This applies to tuition fees for self-funded students and accommodation.
Yorkshire College cannot be held responsible for any cancelled bookings if payments have not been received.

Student Cancellation and Refund policy

Course bookings and accommodation fees will be treated separately.
The school must be notified of any cancellations at least 2 weeks before the start of the course before any refunds will be considered. A registration fee of £100 will always be charged. If the school is not notified in the expected time period we deduct 2 weeks tuition from any agreed refunds and a £100 registration fee.

Visa refusal

The school has the right to ask for documentary evidence before issuing a refund – Visa refusal, medical reports or other relevant documentation resulting in the need for cancellation.

Postponing

Courses start on any Monday, or on a Tuesday in the case of a public/bank holiday. The school expects students to arrive on the day that they have booked a course to start, and if delayed, to contact the school with a new arrival date at least one week in advance.
We understand that you may be delayed due to your visa or Embassy/sponsorship procedures which can result in more serious delays. The school must be contacted with any information and kept up to date with all information which relates to your travel, sponsorship or visa.

Leaving Early

Yorkshire College requires 2 weeks notice if you want to leave the course early plus any documentation showing reasons.

Attendance and Punctuality

We expect students to attend at least 80% of all classes. Students must inform Yorkshire College as soon as possible if they are unable to attend. Students who are continuously absent without good reason will be subject to our disciplinary procedure. Any sponsors will also be notified.
Students who are continually late will also be subject to our disciplinary procedure.

Classes and Teaching

Students will be expected to study at the school and will be allocated a classroom depending on their level.
Yorkshire College has continuous enrolment which may require classes to merge or split throughout the course. Students must understand that Yorkshire College will do the utmost to manage this with as little disruption as possible.
When making an application to Yorkshire College students must understand that they cannot choose their teacher or class. Students are placed in the most appropriate class and the decision of the Director of Studies is final in this matter.

Holidays and time off during your study

Holidays must always be booked in advance and at least 2 weeks notice given.
Unauthorised holiday will be marked as absent which will affect attendance and if a student is sponsored then their sponsor (e.g. Embassy) will be informed if holidays are taken without permission.
Students understand that they may have to repeat the level if they have missed too much of the course.
Yorkshire College will be closed on public holidays and over the Christmas period. No price reductions will be given for reduced classes due to public holidays.

Insurance

Students should arrange their own insurance to cover medical treatment and loss of personal possessions. Yorkshire College recommends that all students take out travel/student insurance which is tailored to the needs of international students.

Accommodation

Yorkshire College does not provide its own accommodation for students.
Accommodation providers are separate companies and it is the student’s responsibility to read the terms and conditions and the rules of the accommodation provider.

UK Visas & Compliance

It is the responsibility of the student to obtain a visa entry to study in the UK where required. Students should consult the British Embassy or High Commission in their home country and refer to information on the UKVI website at gov.uk/browse/visas-immigration/student-visas
Students are required to immediately report to Yorkshire College any changes in their contact details (address, telephone, mobile number, email address) and/or changes in their circumstances affecting their immigration status and their permission to stay in the UK.

Privacy Policy & Data Protection

By submitting an application to Yorkshire College, the Student agrees to the storage of their personal details, including sensitive personal data, in Yorkshire College’s administrative systems, whether on paper, computer or any other medium and to the usage of that information for Yorkshire College’s purposes only. We process personal information to enable us to provide education and training, welfare, safety and educational support services, to administer school property, to maintain our own accounts and records, for administration and the organisation of events. Our processing also includes the use of CCTV to maintain the security of the premises and for preventing and investigating crime.
Personal information about Students processed by Yorkshire College will include their full name, contact details and, where appropriate, those of their parents, guardian, agent or sponsor. We will also keep data about their education, health, welfare, accommodation, travel, passport/national ID, visa, finances and fees. We will keep this information secure at all times as necessary to run our business, deliver their education and ensure their welfare and safety. We will sometimes need to share the personal information we process with other organisations in the UK or overseas. We will only share all or part of a Student’s personal information when:

The student consents to their personal data being stored, processed and shared by Yorkshire College in this way.
Students agree that copies of their regular reports on their academic progress and performance (including attendance and absence records) can be supplied to parents, sponsors or agents without prior notification.
On the first day of the student’s Course, they must give us their passport (or ID Card if they are resident in the EU/EEA). We will copy it and return the original to them.
We will ask the student to provide us with certain personal information. It is the student’s responsibility to advise Yorkshire College of any amendments to that information while they are enrolled with Yorkshire College.
Yorkshire College will process and share personal information provided by Students in accordance with the Data Protection Act 2018 and any other applicable data protection legislation.

Photographs and Filming

Students must inform Yorkshire College before arrival or on their first day if they do not want their photographs or any filming used in promotional materials at Yorkshire College. School cannot accept responsibility for other students sharing images on social media. On occasion, we may take photographs/videos of our students in classes or during social activities. These photographs/videos may be used for promotional materials, social media, advertising, publications and by our affiliated agents. If you do not give permission for this, please notify us in writing and we will ensure that you are not included.